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Registrar

Registrar's Office

The Registrar’s Office is responsible for registration, enrollment data, issuing transcripts, evaluating transcripts, verification and awarding of degrees. It is also the responsibility of the Registrar’s Office to maintain accurate and secure records of all students.

Student Records

Academic records for students are maintained by the Registrar's office and include transcript(s), graduation evaluations, transfer credit evaluations, and Coastal Pines Technical College academic records.

For the protection of student’s rights to privacy, the Registrar’s Office ensures the College’s compliance with the provisions of the Family Educational Rights and Privacy Act of 1974 as amended (FERPA), the State Board of Technical and Adult Education, and regulations as established by the State Board of Georgia.

For more information about students’ privacy rights, please refer to the Student Handbook.

BannerWeb

BannerWeb is the CPTC student information portal. BannerWeb is a one-stop resource for self-service academic, financial aid, account and student information.

Student BannerWeb Guide

Services offered online via BannerWeb:

  • Registration
  • Transcript Request
  • Unofficial transcripts
  • Unofficial degree audits (DegreeWorks degree evaluations)
  • Grades
  • Enrollment verification
  • Financial Aid information
  • Account information

Advisement/Registration

Students consult an advisor each term to review goals, academic progress, and to schedule classes for the following term. Academic advisement may be done by phone or via email to facilitate accessibility for the student.

Students are assigned an advisor based on program major; however, students may be advised by any advisor in the major program area.

Students can obtain their advisor information using BannerWeb.

After consultation with an advisor, students may self-register using BannerWeb or the advisor may complete registration.

Drop/Add Period & Late Registration

The official drop/add period is the first three business days of the term. All schedule changes must be processed by Student Affairs staff. Courses may not be added after the 7th business day of the term.

Late registration will be allowed for students who do not register and pay fees prior to the beginning of the term on a space-available basis. An additional fee will be charged for late registration. Late registration is limited to the first three business days of the term.

Withdrawal from College

Formal withdrawal is accomplished by completion and submission of a Drop/Withdrawal form. This form is available to students via BannerWeb, CPTC website, or from the Registrar’s Office.

Students who withdraw from a course after the end of the third business day of the term shall receive a grade of ‘W’, ‘WP, or ‘WF’ and shall receive no refund of tuition and fees.

In order to receive 100% refund; the form must be completed BY THE STUDENT and submitted to the Registrar’s Office by closing time on the third business day of the term.

Drop/Withdrawal form

Graduation

Degree graduates: An Application for Graduation must be submitted to the Registrar’s Office during the term prior to completion of all required courses. Upon satisfactory completion of all academic requirements, including demonstrated mastery of general education competencies, a student will be awarded a degree provided that the student is in good standing with the college.

Diploma graduates: An Application for Graduation must be submitted to the Registrar’s Office during the term prior to completion of all required courses. Upon satisfactory completion of all academic requirements, a student will be awarded a diploma provided that the student is in good standing with the college.

Certificate of credit graduates: An Application for Graduation must be submitted to the Registrar’s Office during the term prior to completion of all required courses. Upon satisfactory completion of all academic requirements, a student will be awarded a certificate of credit provided that the student is in good standing with the college.

Late applications will be processed for the following term.

Application for Graduation available in the Forms section.

Commencement Ceremony Participation

Students will designate participation in the Commencement Ceremony on the Application for Graduation.  A Commencement participation fee will be assessed and is required to be paid before the first day of the term.

Transcript Request

Transcripts will be issued only upon written request of the student.

The Family Educational Rights & Privacy Act of 1974, Public Law 93-380, Section 438, requires written consent of student before any information other than directory information can be released.

All financial obligations to CPTC must be satisfied before a transcript can be released. Students may access unofficial transcripts via BannerWeb at no charge.

BannerWeb - https://w-ssb.coastalpines.edu

  • Click Enter Secure Area to access Login
  • Click Student Services & Financial Aid → Student Records →Request Official Transcript.
  • Follow the on-screen instructions.
  • You may pay online with credit card, debit card, or electronic check.

Transcript Request Form  (Required if you attended prior to 1992 or no longer have BannerWeb access)

  • Visit http://www.coastalpines.edu/services/registrars-forms/to access the Transcript request form
  • Print, complete and sign form.
  • Submit form and payment using any of these options: in person (Student Affairs on any campus), Fax (912.262.4398) / call the College Store to make a payment at 912.285.6199 (Waycross) or 912.427.1938 (Jesup), or by mail (mail check/money order to 1701 Carswell Ave, Waycross, GA 31501 or 1777 W Cherry St, Jesup, GA 31545)

  Unofficial CPTC Transcripts

  1. Log in to BannerWeb - https://w-ssb.coastalpines.edu
  2. Enter Secure Area (Log on information is on the log on page)
  3. Go to: Financial Aid & Student Records → Student Records → Unofficial Transcript
  4. Select All Levels and Student Transcript Unofficial from dropdown menu
  5. Click Submit

Official GED Transcripts

  • GED transcripts are processed by the TCSG State Office in Atlanta.
  • If you earned your GED in Georgia, visit the TCSG GED website (https://tcsg.edu/ged_trans_req.php) for more information.

Electronic Transcript Delivery

CPTC is partnering with SCRIP-SAFE International© to deliver transcripts electronically.

Is this option secure?

Yes. Your transcript is never delivered by e-mail. Instead, your transcript is delivered in an encrypted format to a secure website.

Why is Electronic Transcript Delivery the preferred option?

CPTC is partnering with SCRIP-SAFE International© to deliver transcripts electronically.

Is this option secure?

Yes. Your transcript is never delivered by e-mail. Instead, your transcript is delivered in an encrypted format to a secure website.

Enrollment and Degree Verifications

CPTC has authorized the National Student Clearinghouse to provide enrollment and degree verifications.

The National Student Clearinghouse can be contacted at:

Web: www.degreeverify.org

Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171

Using the National Student Clearinghouse Student Self-Service, students can print enrollment verification certificates, view enrollment history and enrollment verifications requested, check student loan deferments, and link to real-time information on student loans.

To access NCS Self Service:

  1. Login to BannerWeb (https://admin1.okefenokeetech.edu/pls/ban7/twbkwbis.P_GenMenu?name=homepage)
  2. Select Student Affairs and Financial Aid
  3. Select National Student Clearinghouse link. Follow directions from NSC site.

Forms

CLICK HERE TO VIEW ALL FORMS

 

Contact Us:

Tara Eichfeld, Registrar
Main Campus, Waycross
Email:  teichfeld@coastalpines.edu
Phone 912-287-4837  Fax 912-284-2508

Janet Carter, Assistant Registrar
Jesup Instructional Site
Email: jcarter@coastalpines.edu
Phone 912-427-5817   Fax 912-427-1901

 

Locations

 

Waycross Alma Baxley
1701 Carswell Ave 101 West 17th St 1334 Golden Isles Pkwy, W
Waycross, Georgia 31503 Alma, Georgia 31510 Baxley, Georgia 31513
912.287.6584 912.632.0951 912.367.1700
877.332.8682    
  Camden Golden Isles
  8001 The Lakes Blvd 3700 Glynco Pkwy
  Kingsland, Georgia 31548 Brunswick, Georgia 31525
  912.510.3327 912.262.4999
     
  Hazlehurst Jesup
  677 Douglas Hwy 1777 West Cherry St
  Hazlehurst, Georgia 31539 Jesup, Georgia 31545
  912.379.0041 912.427.5800

 

 

 

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